PRIMARY PURPOSE/SCOPE
The Online Admissions Processor plays a critical role in the admissions process by ensuring all student documentation is accurately processed, evaluated, and verified. This position is responsible for managing incoming application materials such as transcripts, evaluating transfer credits, verifying student application materials, and maintaining compliance with institutional policies and accreditation standards. The Online Admissions Processor works closely with the Admissions, Enrollment Advising, and Registrar teams to ensure a seamless onboarding experience for students.
ESSENTIAL DUTIES, RESPONSIBILITIES, AND FUNCTIONS
The essential duties, responsibilities, and functions of this position include, but are not limited to, the following:
- Review and process incoming high school and college transcripts to determine transfer credit eligibility.
- Verify that transcripts meet the institution’s admission criteria and transfer policies.
- Input transfer credits into the student information system and ensure accuracy in student academic records.
- Communicate with applicants and advise staff regarding missing or incomplete transcript information.
- Work with Admissions Counselors to follow up on outstanding documents and assist students in completing their application files.
- Accurately enter and update student records in the university’s student information system.
- Audit student files to ensure completeness and accuracy.
- Other duties as assigned.
KNOWLEDGE, SKILLS, ABILITIES, AND EDUCATION/EXPERIENCE
- A bachelor’s degree is preferred.
- Previous experience in higher education admissions, records management, or student services is preferred.
- Familiarity with student information systems (e.g., Jenzabar) and CRM tools like Salesforce is preferred.
- Exceptional communication, organizational, and decision-making skills.
OTHER QUALIFICATIONS
- Must profess Christian faith and uphold the university’s values.
- Demonstrates professionalism and an ability to inspire and lead teams.
ERGONOMIC REQUIREMENTS
- Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. This position is not necessarily a physically demanding job and generally requires no specific physical demands other than those typical in a modern office environment. Normal responsibilities should not afford risks of accidental injury. - Specialized Equipment Requirements
The use of specialized equipment listed here is representative of equipment an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. This position requires equipment typically used in a modern office environment, including personal computers, calculators, copiers, and fax machines. - Working Conditions and Environment
The work environment characteristics described here are representative of those an employee encounters while performing the duties, responsibilities, and functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties, responsibilities, and functions. This position has no specific working conditions; the work environment is typical to that of a small private residential institution of higher education, with physical remote site locations within 500 miles of the main campus in Bluefield, Virginia.
PERFORMANCE STANDARDS
This position is subject to at least an annual evaluation based upon the job duties, responsibilities, and functions as set forth above.
APPROVALS
The job duties, responsibilities, functions, and requirements delineated above should not be interpreted as an all-inclusive list of the same. Additional duties, responsibilities, functions, and requirements may be assigned as deemed appropriate. The University reserves the right to change or reassign job duties, responsibilities, and functions, or combine positions at any time. In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the University. Position descriptions are not intended as and do not create employment contracts. The University maintains its status as an at-will employer.
APPLICATION INSTRUCTIONS
To apply for this position, select “Apply Now” below or visit: https://www.bluefield.edu/employment/ to complete the employment application and upload the following:
- Letter of interest
- Resume or Curriculum Vitae
- Names and full contact information for at least three professional references
- Statement of Christian Faith
To be considered for this position, all application requirements listed above must be completed.
Bluefield University is a Christ-centered, multicultural learning community that values and seeks faculty and staff who represent diverse backgrounds and perspectives, are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation.
Bluefield University is a private, not-for-profit institution affiliated with the Baptist General Association of Virginia. Bluefield University shall not unlawfully discriminate on the basis of race, color, national or ethnic origin, sex, disability, age, religion, genetic information, veteran or military status, or any other basis on which the University is prohibited from discrimination under local, state, or federal law, in its employment or in the provision of its services, including but not limited to its programs and activities, admissions, educational policies, scholarship and loan programs, and athletic and other University-administered programs. This institution encourages women, minorities, veterans, and individuals with disabilities to apply.