PRIMARY PURPOSE/SCOPE
The Online Admissions Specialist plays a pivotal role in supporting and enhancing the university’s admissions operations. This part-time position focuses on evaluating transfer credits, processing application materials, and collaborating with teams to develop and refine online workflows. The specialist will ensure accuracy, compliance, and efficiency while contributing to process improvements that enhance the admissions experience for students.
ESSENTIAL DUTIES, RESPONSIBILITIES, AND FUNCTIONS
The essential duties, responsibilities, and functions of this position include, but are not limited to, the following:
- Review and process incoming transcripts and other application materials to evaluate transfer credits in accordance with institutional policies.
- Assist with data entry and maintain accuracy in the university’s student information system as needed.
- Collaborate with admissions and registrar teams to identify inefficiencies and recommend process improvements.
- Support the development and implementation of online workflows to streamline application and transfer credit processes.
- Communicate with applicants and staff regarding incomplete or missing documents and ensure timely follow-up.
- Provide training and documentation for new workflows and process changes to relevant stakeholders.
- Maintain confidentiality and uphold data security standards in compliance with institutional and accreditation requirements.
- Other duties as assigned.
KNOWLEDGE, SKILLS, ABILITIES, AND EDUCATION/EXPERIENCE
- A bachelor’s degree is preferred.
- Experience in higher education admissions, records management, or related fields is strongly desired.
- Proficiency with student information systems (e.g., Jenzabar) and workflow tools.
- Strong analytical, organizational, and communication skills.
OTHER QUALIFICATIONS
- Commitment to upholding the institution’s values and standards.
- Demonstrates professionalism, adaptability, and a solutions-oriented mindset.
PERFORMANCE STANDARDS
This position is subject to at least an annual evaluation based upon the job duties, responsibilities, and functions as set forth above.
APPROVALS
The job duties, responsibilities, functions, and requirements delineated above should not be interpreted as an all-inclusive list of the same. Additional duties, responsibilities, functions, and requirements may be assigned as deemed appropriate. The University reserves the right to change or reassign job duties, responsibilities, and functions, or combine positions at any time. In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the University. Position descriptions are not intended as and do not create employment contracts. The University maintains its status as an at-will employer.
APPLICATION INSTRUCTIONS
To apply for this position, select “Apply Now” below or visit: https://www.bluefield.edu/employment/ to complete the employment application and upload the following:
- Letter of interest
- Resume or Curriculum Vitae
- Names and full contact information for at least three professional references
- Statement of Christian Faith
To be considered for this position, all application requirements listed above must be completed.
Bluefield University is a Christ-centered, multicultural learning community that values and seeks faculty and staff who represent diverse backgrounds and perspectives, are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation.
Bluefield University is a private, not-for-profit institution affiliated with the Baptist General Association of Virginia. Bluefield University shall not unlawfully discriminate on the basis of race, color, national or ethnic origin, sex, disability, age, religion, genetic information, veteran or military status, or any other basis on which the University is prohibited from discrimination under local, state, or federal law, in its employment or in the provision of its services, including but not limited to its programs and activities, admissions, educational policies, scholarship and loan programs, and athletic and other University-administered programs. This institution encourages women, minorities, veterans, and individuals with disabilities to apply.